NJSLA Jobs

Manager of Americas Document Management, New York

A diversified international provider of specialist investment, advisory and financial services with more than 12,000 employees in 26 countries across Europe, Asia, the Americas, Africa and Australasia is seeking a Manager of Americas Document Management for its office in New York City.

The Position: The role is responsible for ensuring the effective capture, classification and storage of corporate records (electronic and hard copy), enabling efficient and secure access to information, supporting corporate accountability, and preserving the integrity of the Group’s records.

Based in the New York office, the role is responsible for the management and supervision of team members in New York (3), Chicago (1) and Toronto (2). Team members support business users in the USA (New York, Chicago, Los Angeles, Houston, Austin, and Atlanta), Canada (Toronto, Calgary, and Vancouver), Mexico, and Buenos Aires.

Responsibilities:

· Actively contribute to Document Management team strategic goals, planning and projects.

· Provide input to system and procedural development.

· Liaise with the global Document Management team and Information Technology as required.

· Supervise, manage and quality check Document Management workflow, priorities and progress.

· Conduct bi-annual performance appraisals for all staff reporting to this role.

· Regular reporting to Document Management Head (based in Sydney, Australia), and to local key stakeholders.

· Report to internal compliance regarding statutory and professional requirements as required.

· Relationship building with key stakeholders and business contacts.

Requirements:

· Tertiary qualifications in Information Management

· Working knowledge of an EDMS (electronic document management system)

· Knowledge of records management principles including issues relating to management of business records in paper and electronic formats.

· Able to demonstrate familiarity with corporate regulatory requirements.

· Strong negotiation, communication (verbal and written) and people skills.

· Proficiency in Microsoft Office suite of applications.

· Minimum 5 years experience in a comparable role.

· Eligibility to membership of professional associations.

Desirable

· Experience of Northern American Financial Services regulatory environment, particularly

· SEC & FINRA (US) Broker dealer or Investment adviser Books & Records requirements.

· Experience in systems (EDMS) implementation and support.

· Experience conducting e-Discovery projects and applying legal holds.

· Experience in formulating Retention & Disposition Schedules.

· Project Management / Change Management Experience

Job Code:     RB-08   (Resumes in Word preferred)

For further details on this position, to send your resume, or make a referral:

Contact:

Sarah Warner

Wontawk

swarner@wontawk.com

212/869-3348

Legal Research Training Coordinator, Philadelphia

Fox Rothschild LLP, Philadelphia, PA  
Description: As a member of the firm-wide research team, this position will have primary responsibility for conducting research oriented training programs and will also assist in responding to firm-wide reference and research requests.

Details:

* Conducts ongoing training and development classes for attorneys, paralegals and staff members. Training is conducted both formally and informally, using knowledge of the effectiveness of methods such as classroom training, demonstrations, on-the-job training (one on one), meetings, conferences, and workshops.
* Develops and organizes training manuals, multimedia visual aids, and other educational materials.
* Conducts training sessions for new hires.
* Assists in developing new training programs or improving existing programs.
* Provides research and reference assistance to attorneys and staff on a firm-wide basis.
* In conjunction with the Director of Library Services, works with outside training vendors on developing programs that meet firm’s needs.

Requirements:

* MLS or related job knowledge.
* Thorough knowledge of legal research methodology.
* Excellent interpersonal/presentation skills.
* Proficiency in using multi-media visual aids.
* Strong organizational/prioritization skills.
* Ability to manage time, establish priorities with patience.
* Strong “service-oriented” attitude.
* Ability to remain calm under pressure.
* Ability to take initiative and work independently.
* Local Residents Preferred (No Relo).
* Additional Salary Information: Based on experience.

About: Fox Rothschild is a law firm built to serve business leaders. They come to us for guidance because we understand their issues, their priorities, and the way they think. Our job is to help our clients manage risk and make better business decisions by offering practical, innovative advice. Probably the best compliment we receive from clients is that we treat their issues and their businesses as if they are our own.

We deliver a full range of legal services–from the traditional (Litigation, Corporate, Labor and Employment) to the emerging services (Intellectual Property, Tech and Venture Finance).

Over the past 100 years, we’ve become over 450 lawyers in 15 offices coast to coast. And we’re growing! But growth isn’t the goal. Giving clients the resources they need to succeed is what we are all about.
See: http://careers.aallnet.org/jobdetail.cfm?job=3200413

Project Archivist, New York

Columbia University , New York, NY  
Requisition Number: 0000803
Field(s) of Specialization:
Position Title: Project Archivist
Department: Libraries (700 - 797)
Department Number: 700-795,036,208
Location: Morningside

Summary Description: The Avery Architectural and Fine Arts Library is searching for an experienced project archivist to process project records and architectural drawings of the Woodlawn Cemetery in the Bronx. This position will be funded for 6 months with the possibility of extension. Funding begins on the selectee's start date. The Drawings and Archives consist of more than 1 million architectural drawings, photographs, manuscripts, and other archives. The dept. is part of the Avery Library, a leading research library on architecture, historic preservation, art history, painting, sculpture, graphic arts, decorative arts, city planning, real estate, and archaeology. The Library contains more than 450,000 volumes and receives approximately 1,000 periodicals.

The Woodlawn Cemetery Archive (roughly 800 linear ft) is the single largest donation to the Drawings and Archives, Avery Library. It contains more than 1,300 free-standing mausoleums designed by the leading architects from the post-Civil War era through the Gilded Age. As the preeminent burial ground for prominent New Yorkers of that period, the Cemetery archive contains incredible documentation of historical figures and the architects who worked for them.

Processing of the Woodlawn Cemetery Archive has been ongoing since early 2007 and several series have been completed. For info on the status see http://www.columbia.edu/.../avery/da/woodlawn.html . Working under the supervision of the Curator of Drawings and Archives, the Project Archivist will sort, arrange, and describe documents in preparation of an on-line finding aid of the collection for research use. The series relating to photographs and correspondence will be the main focus of this grant period, other materials will be processed as required.

Working under the supervision of the Curator of Drawing and Archives, the Project Archivist will be responsible for:
*Processing of correspondence, foundation orders, deeds, and architectural drawings of the Cemetery including ordering of projects, description of drawings by title, date, associated architects, genres, among other metadata, and coordinating drawings with archival materials. Includes preparing materials for transport and storage to offsite facility.
*Processing of photographs of the Cemetery, including ordering of files, description of contents, re-housing as necessary, and coordinating archival materials with architectural drawings. Will work closely with Woodlawn staff to identify photographs. Includes preparing materials for transport and storage to offsite facility.
*Arranging and describing architectural collections in an electronic database following DACS and other emerging standards. Includes searching, authority work, description & subject analysis.
*Assigning, revising, and training support staff and students to provide assistance with tasks above, including inputting, processing, and research in archival files. Other duties as assigned.

One of the world's leading research universities, Columbia provides outstanding opportunities to work and grow in a unique intellectual community. Set in the Morningside Heights academic village, Columbia also presents the unmatched dynamism, diversity and cultural richness of New York City. The University Libraries, grounded in collections of remarkable depth and breadth, are also building extensive electronic resources and services. The Libraries at Columbia are committed to collegiality, professionalism, innovation and leadership.

We offer a salary commensurate with qualifications and experience and excellent benefits including 100% Columbia tuition exemption for self and family and assistance with University housing. Columbia will also pay 50% tuition for your dependent child who is a candidate for an undergraduate degree at another accredited college or university.

School/Institute/Unit: Libraries
Minimum Degree Required: MLS or PhD or equivalent

Minimum Qualifications:
All applicants MUST meet these minimum qualifications to be considered for the position.
= ALA accredited M.L.S. with formal course work in archives administration or an M.A. in archival management, and two years related experience, or an equivalent combination of education and experience.
= The incumbent must have thorough knowledge of archival processing and preservation theories and procedure; working knowledge of Microsoft Excel; ability to work effectively, both independently and as a member or a team; ability to combine accuracy and efficiency; organizational and supervisory skills; proven interpersonal skills; working knowledge of historic American architectural practice and standards.
= Must be able to lift and carry heavy boxes and must be able to climb ladders.

Preferred Qualifications: Knowledge of American and New York social history desirable.

Posting Date: 09-25-2009
Closing Date: Open Until Filled

EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer.
Date Review Begins 10-26-2009
See: https://academicjobs.columbia.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1254267379582

Information Technology Coordinator, New York

Columbia University , New York, NY  
Job Title Information Technology Coordinator
Job Code Title
Job Requisition Number 056759
Department 892-HEALTH SERVICE-MRNSD
Location Morningside
Job Type Officer Full-Time Regular
Bargaining Unit
If temporary, indicate duration
Job Family Technical / Information Technology
Salary Grade 11
Salary Range Commensurate with experience

Advertised Summary Job Description: Reporting to the Assistant Director of Information Technology, the Coordinator will provide all front-line technology related end user support for Health Services non-clinical areas including but not limited to Alice!, ODS, and SVPRP. Set-up and configure hardware, and diagnose system/software issues. Other responsibilities will include; investigate, resolve, and document help desk requests on hardware software, and network issues. Provide overall user support by installing network application software, granting access to uses, creating user groups, managing shared resources and installing peripherals. Perform other duties as assigned by the Assistant Director for IT.

Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant
= Bachelor's degree and/or its equivalent required; preferably in computer science or management information services.
= A minimum of two (2) years' related experience in database system management and system implementation required.

Additional Position-Specific Minimum Qualifications
Applicant MUST meet these minimum qualifications to be considered an applicant:
= Prior experience with installation, configuration and troubleshooting processes for software, hardware, networking and accessory equipment.
= Familiarity with integrated networks, relational database theory, SQL database language and reporting concepts required.
= Thorough understanding of Windows 2000, XP & 2003 network administration, TCP/IP networking, and Microsoft Office software required.
= Previous helpdesk experience in an academic enterprise level environment preferred.

Has this requisition been approved for a waiver? No
Requisition Open Date 10-24-2008
Requisition Close Date Open Until Filled

Columbia University is an Equal Opportunity and Affirmative Action Employer.

POSTING AND ONLINE Quick Link: http://jobs.columbia.edu/...ntral?quickFind=116146

Technical Services / Systems Librarian, New York

Bard Graduate Center Library , New York, NY  

The Bard Graduate Center offers MA and PhD programs in the history of the decorative and applied arts; cultural and design history; museum history and practice.

The library collection comprises approximately 50,000 volumes of monographs, rare books, auction catalogs and bound periodicals. The library subscribes to nearly 300 serials. The staff is made up of 3 professionals, 2 library assistants, and student employees. This position reports to the Chief Librarian.
Responsibilites:

* Manages all aspects of technical services workflow and quality control, including database management, planning for future initiatives, proposing technological solutions and supervising cataloging staff.
* Responsible for original and copy cataloging monographic and serial materials in all formats and a variety of languages.
* Works with Chief Librarian to establish departmental policies and procedures, as well as long-range planning.
* Coordinates the implementation and maintenance of new library software and upgrades.
* Responsible for local system administration of Innovative Interfaces and OCLC, including changing local settings and running reports.
* Responsible for serials maintenance including check-in, bindery and claiming.
* Participate in reference services, bibliographic instruction, and staff training.
* Other duties as assigned.

Qualifications:

* ALA-accredited MLS with at least 2 years of cataloging experience
* Thorough knowledge of cataloging principles and procedures including AACR2, USMARC formats, LCSH, authority control, and LC classification.
* In-depth experience with an integrated library system (Innovative Interfaces and OCLC preferred). Experience with an OCLC reclamation project is highly desirable.
* Excellent database management skills.
* Some reference experience required, as well as the willingness to participate in bibliographic instruction.
* Ability to establish and maintain effective working relationships with a diverse community of colleagues and library users. Ability to work independently and as part of a team.
* Working knowledge of 1 or more foreign languages.
* Background in art history, decorative arts, or garden history preferred.

Screening begins immediately, applications will be considered until the position is filled. Send letter of application including salary requirements, resume, and names of three references by clicking below.
See: http://publicboard.libgig.com/jt/jobs/apply.php?node_hash_id=3cfcbc45c3600f578b9589d59969dfcf&go=Apply+to+This+Job

Library Director

Florham Park Free Public Library, Florham Park, NJ  
The Director works closely with a seven- member board and is responsible for planning, organizing and administering the policies and regulations delegated by the Board. The Director will oversee the daily operations of the library, including direct supervision of staff.

The Board seeks an individual who enjoys working with people and is encouraging and helpful to staff members and patrons. The desired candidate is one who is energetic, innovative and service oriented. Knowledge of the current issues and trends facing today’s public libraries, especially in the technology area, is required. Experience maintaining and overseeing a collection while exercising sound fiscal oversight is necessary. The selected individual would be expected to advocate for the library while maintaining strong community relations.

Qualifications: An ALA accredited degree and a Professional Librarian’s Certificate. Continuing education in the areas of current library services and technology.

Salary: Salary will be commensurate with qualifications and experience
See: http://publicboard.libgig.com/jt/jobs/apply.php?node_hash_id=d602588bf2b1355b0a1ae275ce6dac1e&go=Apply+to+This+Job

Research Analyst, New York

Health Care Sector
Long Term Assignment
New York City

Our client, a financial institution in New York City has an opening for a
research analyst in the health care sector. The primary responsibilities
are:

Analyze user requirements, procedures, and problems to improve business
process. Confer with personnel of relevant organizational units to analyze
current operational procedures and identify problems. Write detailed
description of user needs, as well as functional and/or technical
specifications. Review current business process, workflow and scheduling
limitations. Study existing information-processing systems to evaluate
effectiveness and develop new system specifications to improve production or
workflow as required. Prepare workflow charts and diagrams. Requires 4-6
years prior experience.

The role is for a Healthcare researcher. Requirements include knowledge of
the pharmaceutical industry, drug development and basic finance

Please send resumes to:
Angela Dzikowski at Pro Libra Associates
adzikowski@prolibra.com <mailto:adzikowski@prolibra.com>
800-262-0070

Library Technical Asst.

Rider University - Westminster Choir College
LIBRARY TECHNICAL ASSISTANT

Rider University seeks a Library Technical Assistant in its Talbott Library on the Princeton campus. Individual will assist in the operation of circulation to make sure the needs of all the patrons are met and will provide physical preparation of library materials including library identification, pamphlet or other in-house binding and bindery shipments. Individual will also be responsible for night and weekend supervisory duties of the library and the student workers.
See: https://rider.peopleadmin.com/applicants/jsp/shared/frameset/Frameset.jsp?time=1254088969575

Media Specialist

SUMMIT PUBLIC SCHOOLS 2009-2010 OPENING HIGH SCHOOL • School Library Media Specialist - LTS approximately November 9, 2009 - April 13, 2010 NJ Appropriate Certification required Deadline: October 11, 2009 Please apply online to: Dr. Ken Shulack, Director of Human Resources at: www.summit.k12.nj.us and click on employment opportunities.

Assistant Director of Community Library Services, New York

Queens Library, Jamaica, NY  
If you have the ability to set and achieve goals, lead by example, inspire managers and staff, promote enthusiastic teamwork, and have fun doing it!, then this position is for you….

Queens Library (Queens Borough Public Library), a non-profit corporation and Library Journal’s 2009 Library of the Year, has an opportunity for a library leader with creativity, drive and vision to join our management team and direct cutting-edge library service in the world’s greatest city. Situated in New York City, Queens Library has one of the highest circulations of any library in the world, with 1,800 employees serving a population of 2.2 million people through 62 public libraries in one of the most ethnically diverse counties in the United States.

Queens Library is currently seeking an Assistant Director of Community Library Services to lead and develop 20 community libraries (branches). If you have what it takes to be part of our team, let us know about yourself.

As a part of our team, you will develop and implement service goals to deliver quality public library services. Plan, organize, direct, evaluate, and continuously improve the individual effectiveness of services and programs for community libraries; direct the professional development, evaluation and use of staff and other resources to ensure that customers receive high-quality responsive customer service. Coach, supervise, and manage performance for 20 community library managers.

An MLS from an ALA accredited library school and eligibility for NYS librarian certification required. A minimum of five years of demonstrated library management experience required. At least two years experience with responsibility for multiple public libraries highly preferred. Experience in a large library system, consortium or state library preferred. Demonstrated experience in collection development required. Ability to set and effectively manage performance. Excellent communication skills (written and oral) with exceptional interpersonal skills and creative problem solving ability required. Must have a valid driver’s license. At least 50% of time will be spent in the field – this is not a desk job. EOE.

We offer a comprehensive benefits package that includes generous vacation/sick pay, medical, dental, vision, life insurance, defined-benefit pension plan, deferred compensation and more. Relocation package available. Opportunities to further your education and professional credentials are plentiful. Salary up to $100K.

Please e-mail your resume and cover letter to: electronically by clicking below and visit our website at www.queenslibrary.org.
See: http://publicboard.libgig.com/jt/jobs/apply.php?node_hash_id=b3fb4754619726eed71f21b782c374a8&go=Apply+to+This+Job