This position is responsible for effectively and efficiently managing all paper and electronic records for the organization. This position collaborates with employees throughout the organization to provide guidance in strategic planning as it relates to record retention and destruction. In addition, this position manages the vendor, facilitation of record destruction, paper record issue resolution between business owners and the vendors, and reporting and tracking. This position will also assist Purchasing and Vendor Management with new Contracts and Purchases for the organization as needed.
II. Principal Responsibilities
Manages
corporate record retention policies, practices, procedures and reporting
and ensures organization compliance once in place. Keeps abreast of
industry best practices and compliance rules. Identifies, researches,
revises, makes recommendations and implements enhancements and changes.
Coordinates
with all areas of the organization with respect to records management,
document lifecycle management, project planning and related initiatives.
Communicates and trains business units on records management standards
and best practices, and enforces current records management policy and
procedures.
Maintains comprehensive inventories of
physical records. Manages retention schedule and conducts records
destruction review cycles. Ensures records retention and destruction
activities are in concert with organization records retention and
destruction policy, and all applicable ethical, legal, and client
requirements.
Ensures scheduled audits of physical records are
conducted, creates reports and provides record status
information/results to upper management as needed.
Leads and
manages destruction process for all paper records for the organization.
Provides and documents attestation of electronic destruction with IT.
Works with business owners throughout the organization to manage their
paper record storage and destruction. Analyzes and manages the
destruction between the business, IT and the vendor.
Provides
status updates and escalates non-compliance to upper management as
needed. Manages supplier performance and takes corrective action as
required.
Assists Purchasing and Vendor Management as needed with new Contracts and Purchases.
III. Education/Experience Requirements
College degree or equivalent work experience required.
5-8 years relevant experience.